Activities Committee

Join the Activities Committee! Just think of the self-esteem that can be had when everyone is singing praises of an idea that YOU had and that YOU made happen. If you have seen the errors of your ways by not belonging to this committee already and want to set things right please join as soon as possible.

1. Shall plan and carry out all plans for the annual banquet along with the Program Vice-Chief including:
   1. Locating a site for the Banquet and making necessary arrangements to reserve facilities for the day (gym, swimming pool, cafeteria, and auditorium, etc.)
   2. Recommending the Banquet fee to the Executive Committee.
   3. Planning a program of activities for the day, drawing on the resources of other committees as needed. The Banquet program should include not only athletics, but also, films, slide shows, exhibits, Scout skills, etc.
   4. Publicizing the banquet in the T-Bird Times, with information on events, times, place, cost, and a map showing location.
   5. Printing a schedule of the day"s activities for distribution at registration.
   6. Arranging for a keynote banquet speaker or other entertainment.
   7. Planning ahead for any required physical arrangements (podium, microphone, slide/film projectors, extension cords, poster board, and markers for signs, etc.)
   8. Arranging for a priest or minister to deliver grace before the meal.
   9. Inspecting the facilities both before and after the banquet with a representative of the host organization, noting any damaged or defaced facility areas, so that our Brothers are not blamed for any pre-existing conditions. If our brothers have caused any damage, arrange with the host for repair. Determine if the host has any special requirements (i.e., tables or chairs stored or rearranged before we leave) and ensure that these jobs are accomplished. In short, be a good guest.
   10. Promptly, sending "thank you" notes to all non-members for any assistance you have been given, including a "thank you" to the host facility.
2. Shall be responsible for all non-service "program type" activities at Lodge Weekends including:
   1. Planning and carrying out late afternoon activities at service weekends and all-day activities at the August Fellowship Weekend. Activities may include: Athletic events, displays, exhibitions of Scoutcraft or Indian skills, swimming, the Wagion Olympics, hikes, etc.
   2. Planning and carrying activities and all snacks. Examples: Chess, Halloween party, OA Jeopardy.
   3. Publicizing the upcoming weekend activities in the T-Bird Times.
   4. Printing a weekend schedule for distribution at the registration table.
   5. Arranging for a Protestant minister and a Catholic priest to visit the weekend for services. Providing each with a map and directions, as well as clear instructions as to time. Ensuring that facilities are available for services. Seeing that the offering is turned over to the Finance Committee when appropriate.
   6. Arranging for all of the required facilities and personnel for the weekend activities: lifeguards (if the pool is open), slide/film projectors, extension cords, athletic equipment, etc.
3. Shall work with the Program Vice Chief to create a program of activities to increase lodge spirit and participation.
   1. This program will be developed to coincide with the lodge"s theme.
   2. The program will be presented to the executive committee at the October weekend.
   3. The program will include the planned activities for all events in the lodge with the understanding that the program is subject to change.
   4. The purpose of presenting the program is not to gain approval of the executive committee, but to encourage interactivity of executive committee members and to encourage long range planning of the program.